PAIRE - PAIRE EMPLOYMENT OF VA-PAID EMPLOYEES

II. POLICY: It is the policy of PAIRE that employees may hold concurrent employment with PAIRE and the VA only under certain conditions. Further, for such dually appointed employees who are Principal Investigators or Co-Investigators there must be an executed Memorandum of Understanding for the appointment. For all affected employees there must be timesheets for both VA and PAIRE to document that there is no overlap in time worked for either organization. No Stanford faculty member in the UTL, MCL, Research Line or Clinician Educator Line may be a PAIRE employee; any exception requires the written approval of the Executive Director.

III. PROCEDURES: The following requirements define the procedures for PAIRE employment of VA-paid employees:

A.                 Certification of Requirements for Dual Appointment - Prior to appointment of any VA employee as a PAIRE employee the Principal Investigator and prospective employee must meet with the Executive Director to review prohibitions against federal salary supplementation and dual compensation, to discuss the distinctions between current VA and proposed PAIRE employment, and to assure there is no overlap in time worked. Documentation of this discussion will be obtained through an executed Certification Regarding PAIRE Employment.

B.                 Memorandum of Understanding – In addition to routine hiring procedures, any VA-paid employee with Principal Investigator or Co-Investigator status requesting concurrent employment by PAIRE must submit an executed Memorandum of Understanding. This defines the responsibilities for both the VA and PAIRE positions, documenting the distinction in the duties of each; it also delineates the effort allocation for all employers.

C.                 The provisions and procedures discussed in VAPAHCS Memorandum 151-04-06 entitled “Compensation Management of VA-Paid Employees Conducting Research or Sponsored Education Activities” define how compensation is set and managed for dually appointed VA/PAIRE employees. Because the rate of compensation is set by VA, salary increases for these employees will occur at the time of any VA increases, not at the time of employees’ PAIRE Performance Appraisals.

D.                 All PAIRE employees must hold VA Without Compensation appointments, irrespective of or in addition to status as a VA-paid employee.

E.                 Timesheets must be submitted for all PAIRE time worked.

Last Modified: August 29, 2005