A.                 All funds accepted by PAIRE must be accompanied (or preceded) by correspondence in the form of an executed grant, contract, agreement or donor letter.

B.                 Checks must be made payable to the Palo Alto Institute for Research and Education, Inc.  The federal tax identification number is 77-0207331.  Neither checks payable to other entities nor cash can be accepted by PAIRE.

C.                 For gifts or donations there must be a letter from the donor indicating that the funding is a gift to be used by the designated beneficiary in support of various research or education activities.  Further, the letter should indicate that the gift is irrevocable and imposes no contractual requirement of PAIRE beyond reporting of research results.  Alternatively, if the gift or donation is unrestricted as to use, there must be a letter stating this.

D.                 All support accepted by PAIRE represents corporate income and is not to be used for personal benefit of any Principal Investigator, Officer, Director or employee.

E.                  Interest earned accrues to PAIRE Administration and remains with the corporation.

F.                  All funds accepted for administration by PAIRE must be used for direct or indirect support of research or education.  Project, activity or program specific expenditures require R&D Committee or Education Committee approval of the associated project, activity or program.

A.        Federal Support – Grants or contracts from federal entities should include F&A support in addition to direct costs.  The federally established rate for PAIRE is 43.2% and is applicable unless other arrangements have been approved by the Executive Director.

B.         Voluntary Health Agency/Private Foundation Awards – This support is usually derived from nonprofit entities in support of a specific research proposal or career development award.  The non-federal F&A rate of 25% is applicable to this support.  If the sponsor limits the amount to be provided in overhead costs, PAIRE will administer the funds in accordance with the sponsor’s published rate policy.

C.        Collaborative/Therapeutic Research Studies – This support is typically provided by pharmaceutical or other commercial sponsors involved in the development of new drugs, therapies or devices, or for the support of medical research. The non-federal F&A rate of 25% is applicable to this support.  It is important that the investigator be aware that such support will be accepted only if there is an agreement or contract executed by the sponsor and signed by the Executive Director.  Acquisition of intellectual property rights will be defined in accordance with federal law and our CTAA (Cooperative Technology Administration Agreement) with Stanford University.  Additionally, if the medical center is providing services required solely by the research activity, there must be approved Clinical Impact Statements or other appropriate documentation for acquisition and payment for these services from the PAIRE-administered research support to the VA medical care appropriation.

D.        Gifts, Donations, Education, and Miscellaneous Support – This support is provided from a variety of sources.  The F&A rate for this type of support is 15%.